With modern times comes amazing advancements not only in computer hardware, but also in computer software and the ways in which we use it.
Surprisingly, many businesses both small and large are still getting by with their old, out-dated software simply because they don’t want the hassles of changing to a new system.
Often this is due to a belief that the change is not worth the effort. Indeed, why change when it’s getting the job done? Because chances are that you’re doing things the hard way and it’s costing you time and money.
Let’s take a look at just a few of the things you may need to do in order to run your anaesthetic practice, including billing. These tasks may include:
- Downloading and installing software updates when they become available.
- Printing reports for bad debtors and overdue accounts so you can chase up payments.
- Entering piles of case reports into the system so you can then process them.
- Maintaining a diary of lists and patients.
- Collating and sending off your week-at-a-glance schedules to the anaesthetists each week.
- Creating Informed Financial Consent (IFC) letters.
- Arranging and tracking pre-payments as required.
These tasks are only a few which can take up an extraordinary amount of your time and turn your day into a race to keep up.
A modern system should take care of these things for you and simply alert you when there is a bad debt to chase. It should allow anaesthetists to send their cases in electronically so you can simply import the details without having to enter them in, and your updates should be done for you (behind the scenes) so every time you use your software you know you are getting the latest version. On top of this, your week-at-a-glance should be as simple as clicking a button, without the need to collate information for each anaesthetist.
With the new age comes exciting new software using the latest technologies to make your life easier and automate those tasks which used to take up more time than you would have liked.
What’s even better is that with this new technology comes greater access, better user interfaces and more automation than was previously possible. Thanks to Cloud computing you can now avoid installation issues and have greater access to your information when you need it most.
So, what is all this talk about ‘the cloud’? Cloud computing is a marketing term given to software which resides on the internet rather than on a CD, DVD or hard drive. Because it is internet based, there is no requirement to meet hardware specifications, install or configure software, perform backups or even apply manual updates to stay up to date. It is all done ‘behind the scenes’ on the hosting computer (known as a web-server).
With the implementation of Cloud software, you can now access your information via a web browser at any time, even when you’re on holidays. Whether it is on a laptop, iPad or a desktop computer, you can rest assured you have complete access as you need it.
If you computer dies you haven’t lost anything, simply jump on another computer and you’re up and running.
In our next article, we’ll discuss what to look for when choosing cloud software, the questions you need to ask and some of the pitfalls to avoid. In the meantime, have a good think about your current software, how up to date it is and if you might save valuable time and resources by considering a switch to something more modern.